Registration and Attendance Questions
1. What qualifies me to attend the Founding AGM?
You must be a UCP member as of 11:59 pm MST on Friday, April 13, 2018.
Criteria for becoming a member of the UCP:
· Have resided in Alberta for at least 6 months
· Are at least 14 years of age;
· Are a Canadian Citizen or Permanent Resident;
· Support the principles of the UCP; and
· Have paid the prescribed membership fee, personally or through an immediate family member (spouse, parent or child).
As proof of membership, an Albertan will either hold a valid official current membership card of the UCP issued in his or her name or be on the UCP’s official membership list.
· Please note, membership purchases are non-refundable.
2. Do I have to be a member to attend?
No, you do not have to be a member to attend, but you do have to be a member to vote. All non-members must purchase a Non-Member Observer Ticket to attend the Founding AGM.
· See question 1 above for more information about membership eligibility.
3. Why do members have to pay to attend the conference?
Registration to attend the Founding AGM is not included with your UCP Membership Fee. This follows the UCP’s Agreement in Principle signed May 18, 2017 which states, “All members of the UCP will be able to attend, participate in and vote at any convention and general meeting of the UCP upon payment of the prescribed registration fee.”
· Your registration fee covers a robust 2.5-day program of formal and informal activities including five meals throughout the conference.
4. Will I get a tax credit for my payment of the Registration Fee?
No, Registration Fees paid by members to attend an event hosted by a registered political party in Alberta do not qualify as an eligible expense for Alberta’s Political Contribution Tax Credit.
5. Are members under 18 allowed to attend?
UCP membership guidelines allow children to become members at the age of 14, therefore members 14 and older are eligible to vote with purchase of a Student Conference Registration. However, please note that children between the ages of 14 and 17 years of age must be accompanied by an adult at all times.
6. I have special dietary needs – will these be available?
We will do our best to accommodate special dietary needs. Please indicate your dietary restrictions when you register. Please be sure to identify yourself to a server at meal time.
7. Do I need to be at the conference to vote? Can I vote online or by mail?
To qualify and participate in the voting process at the AGM, which includes voting for the Board of Directors, Party Bylaws and Policy Declarations, you MUST be in attendance at the time of voting.
The business of the AGM is a dynamic process which is best served by in-person participation of AGM Delegates. Mail-in or online voting will not be available.
8. Do I need to be a member to volunteer?
9. If I volunteer will I be able to vote?
Yes, but you will not be able to leave your assigned volunteer shift to vote. We ask that you review your volunteer schedule and the detailed conference agenda once it is available. If there is a vote you wish to take part in, please notify the Volunteer Coordinator before the conference begins so we can reassign your shift.
10. As a volunteer will all my expenses be paid?
No, you will receive a Complimentary Conference Package which includes your meals and voting privileges. Your travel to Red Deer and accommodations will not paid for by the UCP.
11. Can a group of members volunteer together?
We anticipate more requests to volunteer than positions available. The Volunteer Coordinator will be matching skills and availability with our volunteer needs. We cannot guarantee that a group of members will be working together.
Policy and Governance Process Questions
12. Where are we in the process?
· On January 31, 2018 the first Policy survey closed and is now being reviewed by the Policy Committee. From each survey, items receiving very favourable ratings will progress to the next phase of the process. Items with poor ratings will be revised or discarded depending on survey feedback.
· Call for Proposals open until February 16 at 5:00 pm. Any group of 10 or more members or a Constituency Association may make submissions on either policy or governance items not in the survey or make amendments to any item in the proposed framework documents.
For more information:
13. What happens with submitted proposals?
After February 16 the Policy Committee will work to connect proposers with other member groups who have made similar submissions to see if these proposals can be more effective with more support.
14. What is the next step of the consultation process?
Regional Conferences will be held in Calgary, Edmonton, Red Deer, Medicine Hat and Grande Prairie. At these conferences, all proposals and amendments submitted by members will be presented and voted on.
A second online survey will also be available for those members unable to attend a regional conference. Members will only be able to participate in either a regional conference or the second survey to ensure integrity of the process.
Governance and policy proposals receiving overwhelming support in aggregate voting at all conferences and survey results will be heard together in a single proposal at the founding meeting. Where there is disagreement indicated by members in the second survey and regional conferences, proposals will be heard individually and debated at the founding meeting.
This phase will take place between mid-February and mid-April. Regional conference dates and rules of order will be released in the coming weeks.
15. What is the ratification process at the Founding AGM?
The process will be the debate, voting and ratification of policy and governance documents at the Founding AGM on May 4-6, 2018 at the Red Deer Sheraton.
The process and rules of order for this AGM will be determined after the final regional conference and will depend on the number of proposals receiving a high level of agreement among members through the regional conferences and surveys.
16. Who do I contact if I have more questions about the Policy & Governance Development process?
For questions please contact the Policy Committee at firstname.lastname@example.org.
For questions please contact the UCP Office at 1-888-465-2660 or send an email to email@example.com